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Secretary (Admissions Assistant) Job – King Abdullah University of Science and Technology

Job Summary:

Performs a wide variety of administrative, secretarial and clerical duties for a department. Coordinates and participates in office support functions in support of the department’s goals and objectives.

Major Responsibilities:

- Secretarial

· Maintains a calendar of activities, meetings and various events for senior management; coordinate activities with other departments,

· Assists in a variety of department operations; perform special projects and assignments as requested.

· Maintains records for attendance, permits and other related records; prepare statistical reports where required.

· Prepares agenda and collects materials for meetings, and conferences; takes minutes and keeps records of proceedings

· Anticipates and responds on an immediate basis to a wide variety of both department and institutes issues and ensures timely response to issues of an urgent and critical nature

· Reviews reports, files and other documents for the purpose of ensuring accuracy, completeness and conformance to standard procedures

· Answer telephones and handle in appropriate manner.

· Meets and greets clients and visitors.

· Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, etc

- Administrative

· Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; compile annual budget requests

· Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff

· Acts as liaison between the management and staff, by transmitting memos, instructions and assignments and following up on their status

· Performs administrative duties, recommends improvements in work flow, procedures and use of equipment and forms

· Recommends actions to be taken on office expenditures such as equipment and supply needs

· Conducts searches to find needed information, using such sources as the Internet.

- Other Responsibilities

· Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment

Additional Information

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MIS Operation Manager Job

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•Ensure that all network and support activities and running properly and updated on SharePoint.

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•First line support for all hardware except telephone lines, and fax.

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•Manage Support team and operation team activities.

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•Approve changes on firewalls and Routers Configurations.

•Provide necessary support for the rest of the company branches.

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•Leading support team to perform new software / hardware installation.

•Secure Company infrastructure and platforms.

•Set security policy and rules for internal and external staff.

•Ensure that all support and network actives are performed and reported as agreed on share point forms

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•Manage software Licenses and escalate to management in case of missing licences.

Additional Information

Apply Now – Jobs in Saudi Arabia – Jobs in Jeddah – Jobs in Riyadh – Search All Jobs